Deactivating Users who never logged in for more than 60 days

Business Challenge

In order to keep the licensing costs low, users who are not using Salesforce should be deactivated on a regular basis. Below flow can be implemented to deactivate users beyond a certain number of days of inactivity.

Steps to achieve the Requirement

Create one Text field in User object

Go to set up → Click Object Manager  →  Select User Object and then go to 

Field & Relationships.

 Select Text as a field type → Click Next

 Field Label : Note

 Length : 50

Click Next , Next & Save.

Create Schedule Triggered Flow

From the Quick find search and select Flows → Click New Flow.

Select Schedule-Triggered flow  → Click Create.

Set a schedule to run the flow.

Select User as an  Object

Select All conditions are met (AND) as a condition requirements and add the following.

            i)  IsActive - Equals- True

\ ii) UserType -Equals- Standard

Click the New Resource button on the left side of the canvas and enter the following:

API Name : lastlogindatecheck1

Data Type : Date/Time

Resource Type : Formula with Now() - 60 days

Click Done.         

Select (+) icon → Select Get Records Element.

Select User as an Object

In the Condition requirement

Choose All Conditions Are Met (AND) and add the following

 Lastlogindate - Less Than or Equal- lastlogindatecheck

 Select (+) icon → Select Loop Element to loop through all the user records.

    Add get-all-user-record in the collection variable

Click the New Resource button on the left side of the canvas and enter the following:

API Name : note.

Data Type : Text.

Default value : who didn't login for more than 60 days.

Click Done. 

 Select (+) icon → Select Assignment Element and assign values as shown in the picture.

 Select (+) icon → Select Update Records Element to update the records.

 Click Save and Activate the Flow

Wrapping It Up

In this blog we have explained how to deactivate a user automatically who has never logged in for more than 60 days using a Schedule Triggered flow.